Privacy Policy for users of the IUCLID customisation forum

Version 6

    The OECD is committed to protecting the personal data of users of its websites, which are an essential tool for advancing our mission and programme of work.

     

    This privacy policy describes the types of personal data we collect, how we use it, who has access and for how long. It also provides information on the rights provided to website users under our data protection rules.

     

    How we collect and use personal data

     

    We collect personal data through the use of the IUCLID customisation forum in two ways: data you directly provide to us and data generated by your activity on the websites.

     

    Data you directly provide. You can choose to voluntarily provide us personal data in the context of registering, subscribing to newsletters or updates, and posting content yourself and/or your organisation and work activities. This data enables us to provide the services you have requested and enable platform functionality such as automatic email notifications for new content, building your member profiles and interacting with other members of the community. It may include your name, email address, phone number, and other information you decide to disclose about yourself and your views on relevant topics. It may also include information about your current or former workplace and projects, such as through submitting case studies. You are responsible for ensuring that you do not include any personal data or other information you are not authorised to provide, whether relating to you or another person, when you post content.

     

    Registration is optional, but necessary for some features such as posting content and interacting with members of the community.

     

    Data generated by your activity. In order to ensure the effective functioning and security of our websites and to better understand visitor behavioural patterns, as you browse our websites we automatically collect:

     

    • Log information such as the pages you visit, the time/date of your visit as well as your internet protocol (IP) address.

     

    • Device and software information such as your browser specifications and operating system.

     

    This information is collected through the use of various technologies, including cookies, which are small text files stored in your browser. If you have registered and are logged-in, your browsing activity may be linked to your user credentials so that we can personalise your experience on our websites, including for future visits.

     

    Access and storage

     

    In general, other than the data you choose to make available to the public or community, access to your personal data is limited to appropriate staff within the organisation. In some circumstances, we make your data available outside the OECD, such as for:

     

    • Analytics: We use Google Analytics to help us understand visitor behaviour by allowing the service access to the data generated by your activity and store it using cookies. This data is processed in a way that may identify you.

     

    • Email communications: We use third party services Adestra Upland Platform, UK, for sending bulk email communications such as newsletters, platform alerts, and event notifications. These services store contact information that you provide to us as well as information about your interactions with these emails; such as opens and clicks. Newsletters are only sent to people who gave their consent and have subscribed to the newsletter.

     

    • Online surveys: We occasionally use Checkbox Survey, USA, to run online surveys of user views. Users can choose whether to participate or not.

     

    Data you provide directly is typically kept until you request that content be deleted or unsubscribe from the platform. We store data about your activity on our websites.

     

    Links to other websites

     

    Where we provide links to websites of other organisations, this privacy policy does not cover how those organisations processes personal data. For example, we link to Twitter, YouTube, LinkedIn, and Stack Overflow, and websites of the European Chemicals Agency. We are not responsible for the privacy policies or content on third-party websites and encourage you to read the privacy notices of other websites you visit.

     

    How to contact us or exercise your rights

     

    Under our data protection rules, you have rights to access and rectify your personal data, as well as to object to its processing, request erasure, and obtain data portability in certain circumstances. To exercise these rights in connection with your use of this website please contact ehs.contact@oecd.org.

     

    If you have further queries or complaints related to the processing of your personal data, please contact the Data Protection Officer [dpo@oecd.org]. If you need further assistance in resolving claims related to personal data protection you can contact the Data Protection Commissioner [dpc@oecd.org].

     

    Additional information about our approach to data protection is available here.

     

    Last updated:9 April 2021.